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Submission Tracking

Never miss a deadline, never skip a review

Submission Tracking provides relentless visibility into every active deadline and review milestone. The dashboard displays countdown timers for every pursuit in your pipeline, color-coded from green (plenty of time) through yellow (attention needed) to red (urgent action required). Beyond deadlines, it monitors your review workflow completion for Pink, Red, and Gold Team stages, escalating alerts when a review is overdue relative to your submission timeline.
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escalating alert intervals before every deadline

How-to

See it in action

A live view of Submission Tracking inside Bidovate.

Key Capabilities

What it does

Deadline Management

Real-time countdown timers with color-coded urgency indicators, calendar view showing all upcoming deadlines, and amendment-aware tracking that auto-updates when the government extends due dates.

Review Stage Monitoring

Dashboard showing completion status for Pink, Red, and Gold Team reviews, reviewer assignment tracking, overdue review escalation to proposal managers, and review schedule timeline showing planned vs actual.

Version Control

Automatic versioning with timestamps, side-by-side version comparison highlighting changes, version tagging (Pink Team Draft, Red Team Final, Gold Team Approved, Submission Version), and rollback capability.

Submission Logging

Timestamp logging when proposals are uploaded to government portals, screenshot capture of submission confirmation pages, recipient and portal details recorded, and a post-submission checklist.

How it Works

Simple steps to get started

1

Deadlines are imported automatically

Pulled from opportunities in your pipeline or entered manually.

2

Configure escalating alert schedules

Default: 14, 7, 3, 1 day, and 4 hours before deadline.

3

Monitor review stage completion

Ensure Pink, Red, and Gold Team reviews stay on track against your timeline.

4

Log submission confirmations

Record timestamps and portal details for your auditable submission record.

Why it Matters

The problem this solves

In government contracting, a missed deadline means an automatic rejection regardless of how strong your proposal is. Version control ensures you know with certainty that you are submitting the Gold Team-approved version on submission day, and submission confirmation logging creates an auditable record in case of any disputes about timeliness.


FAQ

Frequently Asked Questions


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Ready to get started?

See how Submission Tracking can transform your bidding workflow.