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Contract Management

“The complete win, perform, rate, win again loop”

Contract Management closes the loop between winning contracts and winning more contracts. When you receive an award, the system auto-creates a contract record by pulling award data from USAspending: contract number, contracting agency, period of performance, total value, contract type, and NAICS code. From that moment, it becomes your post-award command center for tracking deliverables, managing modifications, preparing for CPARS evaluations, and feeding past performance back into your Vault.
monthly
auto-detection of contract modifications from USAspending delta files

How-to

See it in action

A live view of Contract Management inside Bidovate.

Key Capabilities

What it does

Award Record Creation

Auto-populate contract records when awards appear in USAspending with contract number, agency, value, type, period of performance, NAICS, and CO name, linked to the original opportunity in your pipeline.

Deliverable and Milestone Tracking

Define deliverables with due dates and responsible team members, recurring deliverable schedules for monthly reports and quarterly reviews, and escalating alerts at configurable intervals.

Modification Detection

Auto-detect modifications from USAspending monthly delta files, classify modification types (funding, scope, option exercise, period of performance extension), and side-by-side comparison of pre- and post-modification terms.

CPARS Preparation

AI-generated CPARS preparation packages citing deliverable completion records, draft narratives for each evaluation factor (quality, schedule, cost control, management, small business), and auto-save to Vault for future proposals.

How it Works

Simple steps to get started

1

Win a contract and the system auto-creates a record

Award data is pulled from USAspending automatically.

2

Define deliverables and recurring obligations

Assign due dates and team members for every contractual requirement.

3

Monitor for contract modifications

Detected automatically from USAspending delta files each month.

4

Prepare for CPARS and feed ratings into Vault

AI-generated packages cite your delivery record for each evaluation factor.

Why it Matters

The problem this solves

CPARS evaluations can make or break your future competitiveness. When your CPARS evaluation is finalized, the past performance record automatically feeds into your Vault where Mevin AI can retrieve it when writing past performance volumes for future proposals. This creates the virtuous cycle: win, perform well, document your performance, and leverage that record to win again.

FAQ

Frequently Asked Questions

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Never miss a deadline, never skip a review

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Related terms

Contractor Performance Assessment Reporting System (CPARS) (CPARS)Contractor Performance Assessment Reporting System (CPARS) (CPARS)Period of Performance (POP)Contracting Officer (CO/KO) (CO)NAICS Code (NAICS)
Browse the full glossary

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See how Contract Management can transform your bidding workflow.