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Plain-language definitions of every Contract Administration term that shows up in government contracting work.
Acceptance criteria are the specific, measurable standards a contract deliverable or service output must meet for the government to formally accept it as satisfying the contractor's contractual obligation.
Read definitionAssignment of claims is the process by which a government contractor assigns its right to receive future payments under a government contract to a financial institution as collateral for financing, subject to the requirements of the Assignment of Claims Act.
Read definitionA change order is a formal written direction from the contracting officer modifying the scope, schedule, or terms of an existing government contract, which may entitle the contractor to an equitable adjustment in price or schedule.
Read definitionA constructive change occurs when a government representative's informal direction, interpretation, or action effectively requires the contractor to perform work outside the original contract scope without a formal change order, entitling the contractor to an equitable adjustment.
Read definitionContract administration encompasses all activities performed after contract award to ensure that the contractor and government both fulfill their contractual obligations through the final payment and closeout.
Read definitionContract closeout is the administrative process of completing all obligations, resolving open items, and formally closing a government contract after all performance has ended and final payment has been made.
Read definitionContract deliverables are the specific documents, products, reports, or services that a contractor is required to submit or provide to the government at defined intervals under the terms of a contract.
Read definitionContract surveillance is the systematic monitoring of contractor performance by the COR and contracting team to verify that work meets contract requirements, deliverables are acceptable, and schedule and quality standards are maintained.
Read definitionTermination for convenience is the government's right to unilaterally cancel a contract when it is no longer in the government's interest, with the contractor entitled to compensation for costs incurred plus a reasonable profit on work performed.
Read definitionTermination for default is the government's right to cancel a contract due to contractor non-performance, exposing the contractor to reprocurement costs and loss of payment for unaccepted work.
Read definitionA Contracting Officer Technical Representative (COTR) is the legacy civilian-agency title for the government employee who monitors contractor technical performance on behalf of the contracting officer.
Read definitionContractor-Furnished Equipment (CFE) is equipment owned by the contractor and used in contract performance at the contractor's cost, distinct from Government-Furnished Equipment which is government-owned and provided to the contractor.
Read definitionA cure notice is a formal written warning from the contracting officer giving the contractor a specified period, typically 10 days, to correct a contract performance deficiency before termination for default is considered.
Read definitionAn equitable adjustment is a change to a contract's price, schedule, or other terms to compensate the contractor for government-directed changes, differing site conditions, or other government-caused impacts that altered the original scope.
Read definitionA final invoice is the last payment request a contractor submits to the government after all contract work is complete, certified as final and closing out all financial obligations under the contract.
Read definitionGovernment-Furnished Equipment (GFE) is a subset of Government-Furnished Property consisting specifically of equipment owned by the government and provided to contractors for use in contract performance.
Read definitionGovernment-Furnished Information (GFI) is data, documentation, designs, specifications, or other information provided by the government to a contractor to enable contract performance, with contractor reliance rights if the information proves defective.
Read definitionGovernment-Furnished Property (GFP) is property owned by the federal government and provided to a contractor for use in contract performance, with specific contractor obligations for care, use, maintenance, and return.
Read definitionInspection and acceptance is the government's formal process for reviewing contractor deliverables and services against contract requirements and issuing a binding decision to accept, conditionally accept, or reject the work.
Read definitionKey personnel substitution refers to replacing individuals identified as essential in a government contract, which requires prior contracting officer approval and typically requires showing the proposed replacement has equivalent qualifications.
Read definitionA contract kickoff meeting is the first formal gathering of the contractor's project team and government stakeholders to launch work, align on project plans, and establish working relationships after contract award.
Read definitionLiquidated damages in government contracting are pre-established daily monetary penalties specified in the contract that the contractor owes the government for each day of late delivery or completion, intended to compensate the government for delays without requiring proof of actual harm.
Read definitionA novation agreement is a three-party contract that transfers a government contractor's obligations and rights under an existing government contract to a successor company following a corporate merger, acquisition, or asset sale.
Read definitionA past performance rating is the government's formal evaluation of a contractor's performance on a completed or ongoing contract, recorded in CPARS and used as a key factor in future source selections.
Read definitionA post-award conference is a structured meeting between the government contracting team and the contractor's key personnel after contract award to align on requirements, procedures, and roles before performance begins.
Read definitionA post-award orientation is a structured meeting or communication between the government and a new contractor to ensure both parties have a common understanding of contract requirements before work begins.
Read definitionQuality assurance in contract administration is the government's systematic verification that contractor deliverables, services, and processes conform to contract requirements and meet established performance standards.
Read definitionA release of claims is a document signed by the contractor at contract closeout releasing the government from any further financial liability under the contract in exchange for final payment.
Read definitionA Request for Equitable Adjustment (REA) is a formal contractor submission requesting modification of a contract's price or schedule to compensate for government-directed changes or other government-caused cost impacts.
Read definitionA show cause notice is a formal demand from the contracting officer requiring the contractor to provide reasons why the contract should not be terminated for default, typically issued after a cure notice fails to produce recovery.
Read definitionA stop-work order is a formal government direction requiring the contractor to suspend all or part of the contract work for a specified period, during which the contractor is entitled to reasonable costs but not profit while work is stopped.
Read definitionSee how Bidovate turns these government contracting terms into pipeline. Explore the platform or book a 15-minute demo.
